ROTARY D9212 DISTRICT CONFERENCE AND ASSEMBLY REGISTRATION TERMS

ROTARIANS

• Registration for all Rotarians will open on Saturday 13^th May 2023.
• Except for Rotarians from Ethiopia, Eritrea, and South Sudan who may have challenges with accessing the Site and/or making online payments, registration will be done exclusively on the district assembly website dca2024.rotary9212.org (the Site).
• Registration will be on a first-come-first-served basis and the fees payable as follows, based on the time of registration:-

* The early bird registration rate of USD 160 will only be available to the first one hundred (100) Rotarians who register during the District Conference in Addis Ababa on the 13^th of May 2023 and make payment in full on the day. Once the 100 persons are registered, the rate for registration will be adjusted as indicated.

• The Site has integrated a payment platform that will allow those registering to make payment of their registration fees online through mobile money applications (including MPESA and Airtel Money) as well as by credit or debit card (VISA and MasterCard). There will be no cash payments or payments accepted into the District Conference bank account except with the express written consent of the District Conference Chair and Treasurer.
• The District Conference Committee reserves the right, at any time, to make adjustments to the fees payable for registration in order to take into account any significant changes in the costs for hosting the conference including exchange rate changes, and these adjustments shall be made on the site as shall be necessary from time to time and applied accordingly.

Payment Options

• The Site has integrated a payment platform that will allow those registering to make payment of their registration fees online through mobile money applications (including MPESA and Airtel Money) as well as by credit or debit card (VISA and MasterCard). There will be no cash payments or payments accepted into the District Conference bank account except with the express written consent of the District Conference Chair and Treasurer.
• Rotarians who register for the conference from 13^th May 2023 will have the following payment options:-
  Make full payment of the registration fee at the time of registration,
  or Request for registration by making part payment of 50% of the fee and paying the balance 50% within thirty (30) days of the request and first payment.
• Rotarians will only be considered as registered for the conference upon payment of the full registration fee applicable at the time of registration.
• In the event that a Rotarian who has opted for part payments does not complete the payment of the balance within the thirty (30) days stipulated, the registration request will be canceled and the deposit returned to the Rotarian’s mobile money wallet or credit/debit card within fourteen (14) days of such cancellation. Any charges attendant to such cancellation and reversal of payment will be for the account of the Rotarian and will be deducted from the deposit paid.

Cancellation Terms

• Rotarians who register for the conference may cancel their registration at any time by sending an email to dca2024@rotary9212.org.
• Cancellations made up to sixty (60) days before the event will incur a 20% processing fee. Cancellations made up to forty-five (45) days will incur a 40% processing fee. Cancellations made up to thirty (30) days to the event will incur a 50% processing fee. Cancellations made in any other period will not receive a refund.
• In the event the performance of any obligation with respect to this registration, including hosting of the District Conference and Assembly, is either directly or indirectly prevented, restricted, or interfered with by reason of fire, flood, earthquake or like acts of God, wars, revolution, civil commotion, explosion, acts of public enemy, embargo, acts of the government in its sovereign capacity, labor difficulties, including without limitation, strikes, slowdowns, picketing, or boycotts, unavailability of equipment from vendors, epidemics, pandemics or quarantines, or any other circumstances beyond the reasonable control and without the fault or negligence of the DCA Committee, the DCA Committee may, upon giving prompt notice to the registered Rotarians, postpone, cancel or change the format of delivery of the Conference and shall be excused from hosting the conference to the extent of such prevention, restriction, or interference, until the delay, restriction or interference has ceased; provided however, that the DCA Committee shall use diligent efforts to avoid or remove such causes of non-performance and where this is not possible, shall use all diligence to ensure appropriate refund of any fees paid is made to the respective Rotarians as soon as is practicable.